Different types of retail logbooks

In the business environment, decisions cannot be made without sufficient data and information. This requires organisations to capture information regarding work operations and record it in logbooks.  

However, there are many moving parts in the retail industry which means that there is no one logbook that can be used to record all this information. Here, we explain the different types of logbooks used as well as the potential digital solutions you can implement in your business instead.  

What is a logbook used for? 

Logbooks are used to enter and collect business data. This data can then be reviewed and allows organisations to track events, actions and measurements. Additionally, this data serves as a source of information which businesses can use when optimising operations and making business decisions.   

What are the benefits of keeping a logbook?  

Logbooks offer numerous benefits for retail businesses. Firstly, logbooks facilitate clear communication between teams. Detailing all the events that occur during a work shift also ensures that the employees who start the next shift are informed.  

Logbooks also assist organisations in remaining compliant with certain safety, security and quality standards. By keeping your logbook up to date, you will remain organised, which will ensure that you are well prepared in the event of an audit.

What are the different types of retail logbooks?  

There are numerous logbooks available for retail businesses. Generally, you will find that there are structured and unstructured logbooks available. Structured logbooks will contain prescribed fields that serve to ensure that your logbooks meet certain standards or requirements.  

On the other hand, an unstructured logbook will be open-ended, allowing you to tailor the logbook to your business and enter the information you deem most important.  

The logbooks you choose will likely depend on how your business operates. Below, you will find the different types of logbooks available to retail businesses.  

Food Temperature Logbook 

As a retail business, you likely serve hot food from the counter or café, and it’s critical that you regularly check the temperature of any food you serve to ensure it maintains a safe level.  

Spillage Logbook 

Accidents happen, and that’s why you need a record of how quickly spills are responded to. Frequently, liability for any accidents caused by a spill depends on how fast they are cleaned up, so you will need a logbook to record this. 

Cleaning Logbook 

This logbook is used by staff and is generally used to record all cleaning carried out, as it is crucial that the store is both presentable and hygienic. 

Is A Digital Logbook Better Than A Physical

Logbook? 

Physical logbooks have been used by businesses for years. However, in today’s world, keeping physical records is not enough. Technology is becoming increasingly integrated into all aspects of business, and companies operating in the retail industry cannot afford to fall behind. Luckily, you can now get retail management and compliance software which can offer your business numerous benefits.  

Benefits of retail management software 

Retail management software offers multiple services in one place, which helps to make your business more streamlined. This software can help with several areas of your business, including: 

• Health and safety checks, reports and assessments 
• Minimises data collection errors 
• Increases business efficiency as time is not wasted capturing and recording data  
• Automation of reports, alerts and KPIs 
• Digitise and standardise log books 
• Help keep track of employee attendance and time 
• Assist with job management and protocol compliance 
• Ensure your business is Covid compliant 

Conclusion: Choosing the right type of logbook 

As you can see, logbooks have served an important function in retail businesses. There are also numerous types of logbooks you can use to keep track of the different areas within your business. However, it can clearly be seen that digital retail management software is the way to go moving forward. If you’d like to learn more about our software, feel free to get in touch with us.