The answer to healthcare staff shortages - a digital platform?

Exhausted by their increased workload due to the COVID-19 pandemic, hospital staff have reached a breaking point and are voting with their feet to leave the industry. According to HEFMA, the extra procedures put in place and an increased workload from covering for sick colleagues have created “a dangerous cocktail” of staff shortages and burnout. 

While a workflow automation platform like mpro5 can’t solve the recruitment gap, it can help your teams across your hospital work more efficiently and make their jobs a little easier: 

Eliminates the paperwork burden: Let's talk cleaning

Time spent cleaning is only half the story. Proving that cleaning has been performed to audit standards accounts for a huge amount of cleaners’ time. With the

Improves communication

When two people are cleaning a unit, it’s standard practice for them to start at opposite ends and work their way to meet in the middle. Or, one cleaner will work on the left-hand side while the other takes the right. Either way, if a cleaner attempts to tackle an area that’s already been cleaned, the app will alert them to the fact, preventing duplication of efforts and wasted time.

Importantly, the app can also log exceptions or deviations from the routine. For example, a cleaner might be assigned a room that is still being used by a doctor and patient, so with an app they can log this as a reason the room was missed and can be picked up later, once they have completed the rest of their routine.

If a job isn’t up to scratch, instead of a supervisor wasting precious time tracking down the errant cleaner personally, instructions can be communicated clearly and efficiently via the app. Usefully, the cleaner can acknowledge receipt of the instruction and report action taken, closing the feedback loop.

Focuses resources

Combining your workflow platform with Internet of Things (IoT) sensors enables you to move from a rigid system of scheduled jobs, to reactive cleaning in which areas are cleaned relative to demand. That means instead of wasting time cleaning offices that haven’t been used that day, cleaners can be directed to a toilet that has experienced heavier than usual  traffic and desperately needs some attention.

Provides assurance

For managers on the ground, a digital solution gives peace of mind that cleaning activity is running smoothly, and they no longer need to constantly interrupt cleaners to check how things are going. Of course, reporting by exception is the only viable solution. (After all, no one needs an “Everything’s ok!” alarm).

 

Generates valuable insights

A custom made dashboard that structures data can enable managers to see which areas of the healthcare facility are cleaned well and which not so well - at a glance. These insights can reveal otherwise hidden information.  For example, if you’re getting a low score for your Technical Audit but a high score for your Efficacy Audit, the mismatch tells you your cleaners are doing their jobs properly, but they’re stretched too thin. Conversely, if you get a high Technical score but rate poorly for Efficacy, this could mean the cleaners are not doing their jobs well and you’re overstaffed in that space: they’re all doing half a job. 

Raises the status of cleaning

The first step in changing the perception of cleaning is understanding what it involves at grass roots level. A digital platform gives managers significant business information that can be used to make the case for cleaners. 

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Visit our healthcare page to see how mpro5 can solve your healthcare problems.